(Describe the Perfect Job Candidate--You!)

By Alice Feathers, M.A. TESOL, Professional Editor and Writer

Advertise your unique qualifications
that no one else can offer by writing an effective cover letter!

Make yourself stand out
from all the other job seekers, so your potential employer will move on to the next step--reading your resume!

Get your foot in the door
and secure that all-important job interview by following the tips below and writing the perfect cover letter!

To mail or not to mail, that is the question!
Be the exception, not the rule! Most employers get bombarded with a ton of email cover letters with attached resumes. If you really want to stand out, mail your prospective boss a cover letter and resume by snail mail--three days to the pile on his desk will be better than a forgotten folder in his hard drive!

Use a font that is will attract the reader's eye!
Studies have shown that serif fonts such as Georgia or Times New Roman are easier to read in hard copy than a sans serif font such as Arial. The serif font uses small horizontal lines and flourishes that carry the eye along and make the text easier to read than the rigid vertical lines of a sans serif font.

Address the potential employer personally!
Find out the name of the person who is accepting resumes for the job you want. Create a more favorable impression by using his or her own name in your cover letter, rather than using an impersonal greeting such as 'To Whom It May Concern.' When addressing a woman, it is safer to use 'Ms.' rather than 'Miss' or 'Mrs.' When addressing a man, use 'Mr.' with no nicknames. Use a comma after the greeting, and make sure all names are spelled correctly!

Examples:

Dear Ms. Thomas-Bentley,

Dear Mr. Benson,

State which position you want and how you heard about it.
A large company may be hiring in several departments at once. In your cover letter, briefly state which position you are interested in and how you found out about it.

Example:

I am responding to your ad in the Daily Herald for an editor/proofreader.

Describe your most important qualifications--briefly!
Your resume should give your work history and qualifications in some detail. In your cover letter, briefly mention only the qualifications that are most impressive and pertain exactly to the job opening. Indented bullets or numbered lists of three or five items of fairly equal length are easy to read and show your qualifications at a glance.

Example:

I am the ideal candidate for this position because I have:

1. Three years experience as a proofreader/editor

2. A bachelor's degree in English, summa cum laude

3. Strong English skills in grammar and composition

Alternate Method! You can accomplish the same purpose in your cover letter with a well-worded sentence and not be restricted to making each item in your list a similar length.

Example:

I am the ideal candidate for this position because I not only have three years of experience as a professional proofreader, but I also have strong skills in every aspect of English grammar and composition, having graduated summa cum laude with a B.A. in English.

Offer to provide an impressive reference.
Rather than just offering your personal assurance of your high qualifications, mention someone with impressive credentials who has provided you with a positive reference in the past and who would be willing to do so again. If this is the first time you will be asking for a reference from someone, make sure you run the idea by them first before you use their name in your cover letter!

Example:

I also edited 36 articles that became two professional journals published by the university. Dr. Linda Hendricks, Chair of the Linguistics Dept., hired me and supervised both projects. She would be happy to provide you with a strong reference on my behalf.

Express your eagerness to meet with the reader.
Now that you have peaked the reader's interest, don't overdue it! Use your cover letter only as an overture to gain an interview.

Example:

I would be happy to meet with you at your convenience and answer any questions you might have.

Don't forget your contact information!
End with your phone number and email address so that the reader can choose the method that is most convenient. Mail your cover letter, using both a typed and hand-written signature. Enclose your resume.

Example:

Sincerely,

Janice Morton

Janice Morton

Enclosures

(555) 555-6954

Final Tips for the Perfect Cover Letter:
Make sure both your spelling and grammar construction are letter perfect! Don't ignore error signals from your word processing program such as green or red underlining. Right click and find out what the problem is. If you do decide to send your resume by email attachment, make sure you send it in the predominant Microsoft® Word format to avoid conversion problems on the receiving end.

Afterwards: Don't forget to follow up!
Call in three days and ask if your letter and resume were received. If so, ask if you could schedule an interview. If not, call back!

Letter #1:

I am responding to your advertisement in the Doe Post inviting applications for a position in chemical engineering. I am currently a research chemist for Johnson Chemical Corporation where I enjoy my work, but I would prefer participating in your research program on new plastics.

I have worked on a number of projects dealing with different polymerization processes and am involved in researching aeronautical applications of polyethylene products. My interest in plastics began at Doe University, where I wrote my graduate thesis on early uses of polyethylene.

I am enclosing my resume and look forward to an opportunity for a personal interview.

Letter #2:

Last week I spoke with Jane Doe about the clinical director position at your facility. We both agreed that the job matches perfectly with my goals and qualifications.

I spent six years as clinical coordinator in charge of two 26-bed units at the Springfield facility. In that position I developed two new programs that are now widely used in clinical treatment.

My postgraduate fellowship in clinical research at Springfield University has prepared me to manage the experimental units at the main clinic. The attached resume will provide more details about my experience and education.

I am eager to meet with you to discuss how my qualifications could meet your needs.

Letter #3:

I am writing to you in response to your Internet advertisement requesting applicants for the position of Technical Writer in Springfield University's archaeology laboratory. I hold bachelor's degrees in archaeology and English and have three seasons' experience in excavation and lab work, including data entry, artifact cataloging, and preparations for the various methods of artifact dating. In addition, I wrote the chapter detailing survey methods for Dr. John Doe's "Final Report on the Centerville Field School Project." This work involved transcribing the field notes onto Laboratory of Anthropology forms, mapping and recording sites by section, township, and province, as well as creating a narrative description of the project's survey methods.

The years spent in the English department have prepared me for the challenges of writing for a variety of readers, and much of my creative writing has been published. Also, under the guidance of Dr. Doe I have directed my efforts within archaeology toward writing. Archaeology needs writers to make it interesting, especially in this time of budget cuts and battles over land use.

I believe I would qualify as "proficient" in the use of most of the popular spreadsheet programs and other relevant computer applications. I have spent several months entering data and crunching numbers in the service of archaeology.

Please see the attached resume for further details of my qualifications. I will gladly provide references at your request. I can be reached at 555-5555. I look forward to meeting you in person and discussing my suitability for this position.

Letter #4:

I am applying for the teaching position you advertised in The Springfield Herald. As you will notice from my enclosed resume, I have several years' experience as an English teacher and I recently earned my MA degree from Springfield University. During my graduate work I was particularly interested in adult education and did my thesis research in this area.

During my years of teaching ESL part-time, I have developed instructional materials designed to teach English as a second language to adults. I have also developed exceptional communication, and problem-solving skills, as well as computer literacy and a short learning curve with excellent retention, I also have effective interpersonal skills that give me leadership abilities as well as enable me to work either independently or with a team. At this time I am seeking a full-time teaching position. I am confident that my qualifications and experience will benefit your organization and would appreciate the opportunity to schedule an interview with you at your convenience. I may be reached at 555-5555. Enclosed is my current resume.

Thank you for your consideration. I look forward to hearing from you soon.

Letter #5:

In response to your advertisement in the Springfield Herald, I wish to apply for the post of Office Manager. Prior to the death of my husband last year, we ran a successful carpet cleaning business for 22 years. I ran the office, supervising two office workers and a cleaning staff of 12.

Although my associate degree in accounting was acquired more than 20 years ago, I have built extensively on the skills I learned at school, including taking formal classes, several of them related to computer literacy. These are described in more detail in the attached resume.

I can offer your company a strong work ethic, a wealth of experience, and a willingness to learn. I would be pleased to discuss the position and my qualifications further when you have had a chance to review my resume. You can reach me at 555-5555.

Letter #6:

Please consider me to work with you as a health/fitness specialist to support the development and delivery of corporate health and wellness programs. I am excited about the opportunity. I believe I would be a good fit for the R&M Health and Fitness position because of my past experience in corporate health and wellness programs and my BS degree in health. My additional abilities include:

* skills in teaching group exercise classes and step instruction developed as an instructor at ABC Fitness.

* skilled in overseeing daily operations, planning, promotion and evaluation of all health promotion programs as a result of my work at XYZ Fitness.

* certification in CPR and First Aid since 2005.

* excellent organization skills developed as a fitness specialist at ABC Fitness.

* expertise in the use of computer programs acquired during my research assistantship at NC State.

* a positive attitude in all fitness endeavors leading to strong interpersonal communication skills developed during my internship and following work at Total Fitness in 2004-2005.

I am sending you my resume as a MS Word attachment. I will be happy to send any additional information you may require.

I look forward to hearing from you and hopefully working with you soon.

Letter #7:

I am writing to apply for the position of Administrative Assistant that was recently advertised in the Times News. If you review my credentials, I am sure you will see that I can make a meaningful contribution to your organization. I am a dedicated professional who thrives in a fast-paced environment, and I am adept at handling multiple responsibilities. Because I am a self-motivated individual, I work not only until the job is done, but until the job is done right.

Because of the education, skills, and experience I possess, I am well-equipped to meet the demands and challenges of this position head on. The company's success is my success, and I am ready to work hard to help your business expand and become more profitable. With my arsenal of qualifications, I am confident that I would perform very well in this position and become a real asset to your company. In return, this position offers me the challenges and responsibilities I have been seeking. I believe it is a win-win situation for both of us.

I would like to meet you in person to discuss my capabilities and how they coincide with the duties of this position. I can be reached by phone at 555-5555 or by e-mail at Jane@Doe.com. Please contact me at your convenience, so that we can arrange an interview at a mutually agreeable time.

Thank you for considering my application. I look forward to hearing from you soon.

Letter #8:

After discovering your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).

As my resume demonstrates, through my educational and work experiences, I have developed deep and diverse abilities, that enable me to perform as a strong and flexible (Name of Position) for your company. The extent of my understanding and talents surpasses the descriptions listed on my resume, however, and so I would appreciate the opportunity to speak with you personally about how I could offer unique and quality contributions to your company.

Please contact me at your earliest convenience to set up an interview. Because I am fascinated by the offerings of your company and excited about the possibility of working for (Name of Company), I will gladly adjust my schedule to allow for the opportunity to speak with you, either over the phone or in person. I appreciate your time and care in considering my application.

Letter #9:

I am writing today in response to your employment listing in the (Name of Newspaper). While visiting (Name of Company)'s Web site to learn more about the purpose and direction of the company, I discovered exciting information about the company's history and objectives, and information that strengthens my conviction that my education and work experiences make me a perfect fit for both the position of (Name of Position) and to the overall purpose and atmosphere of your operation.

In the hope that you will personally review my experiences and qualifications, I have included my resume with this letter. I would also appreciate an opportunity to learn more about the position and to discuss my abilities in greater detail. Please contact me at any time to set up an interview, either in person or over the phone. I am very interested in your company and excited about the possibility of working as (Name of Position), and so I will gladly adjust my schedule to accommodate your needs. Thank you very much for your time and consideration. I look forward to hearing from you.

Letter #1:

In response to your request for additional information, I have completed the personal information form you sent and have enclosed a copy of my resume.

I have been Dr. John Doe's executive medical secretary for the past two years. My responsibilities include transcribing medical records, billing insurance, making appointments, greeting patients, scheduling hospital tests, and handling correspondence.

I graduated from Doe Business College in 2006 in the top 10 percent of my class and received "excellent" ratings in typing, office machines, dictation, and use of several word processing programs. I have also taken classes in technical writing and office management.

I enjoy our community's sports programs and currently coach a woman's basketball team. I look forward to meeting with you in person to discuss my qualifications.

Letter #2:

Thank you for informing me of your plans to develop new software and for inviting me to submit my resume. Since I have had five years experience as an editor and a documentation manager for Doe Corporation, I believe that, given the opportunity, I could competently handle the development of documentation for your new product.

I have enclosed my resume for your information. Although my academic major was in another area, my professional work experience has been in software documentation. I appreciate your consideration and look forward to meeting with you in person to discuss my qualifications.

Letter #3:

I enjoyed talking with you at the Doe's dinner party last Thursday. I hadn't considered using my language skills by working for the Foreign Service, but now the idea intrigues me. At your request, I am sending a copy of my resume and references. For the past three years I have spent most of my time in Indonesia working on an oil drilling project. Before that I worked in Tokyo as a real estate agent, translator, and ESL teacher.

My experiences have given me fluency in several languages. I have also acted as an unofficial representative of the United States when dealing with local businesses and political leaders. At Doe University, I studied linguistics and international business, intending to work in a multinational corporation after graduation. The idea of serving my country overseas holds much greater appeal for me now. I look forward to meeting with you once you have had a chance to review my qualifications.

Letter #4:

I sincerely enjoyed your presentation and our conversation afterward at the annual Database Convention in San Juan. As you requested, I have enclosed my resume for your review. I am looking for a new position that will challenge my programming abilities.

I have significant programming experience, including work on two of the four major word processing programs, a spreadsheet program, and an interactive database management program. I am fluent in UNIX, Windows, C, and C++ programming.

I received my bachelor's degree from Springfield State University where I won the "Programming Innovator of the Year" award. I graduated in the top 10 percent of my class. I have been active in Springfield community affairs ever since graduation, including serving on the Chamber of Commerce board and the Organizing Committee for the annual "Innovator's Festival."

I am happy that you wish to review my resume and look forward to an opportunity to sit down with you and discuss how my skills would benefit the Doe Development Corporation.

Letter #5:

Thank you for responding so quickly to my employment inquiry. I have a great interest in the position you have available and feel that I can provide the ideal match for its requirements. In response to your request, I am enclosing my resume for your review. It includes details regarding my educational background and work experience for the last five years.

I appreciate your interest in me and the qualifications I possess. I am confident that I will provide a meaningful addition to your staff. After you have had a chance to read my resume, please feel free to contact me with any questions or if you require any additional information.

I look forward to meeting you in person to discuss this position and my credentials in further detail. I am available for an interview most mornings and early afternoons. You will find my contact information at the top of my enclosed resume. Thank you again for taking the time to respond to my application. I look forward to hearing from you soon.

Letter #6:

As requested, I am sending my resume for review. I sincerely appreciate your interest in learning more about my experiences and qualifications, and I am confident that you will find a clear and firm link between my abilities and the needs of (Name of Company).

If you would like more details about the services I could offer your company, I encourage you to contact the personal references listed at the end of my resume for firsthand accounts of the quality of my previous work. Of course, please feel free to contact me at any time as well; I would welcome the opportunity to speak with you in person. Thank you very much for your time and consideration.

Letter #7:

Thank you for your recent request to see my resume. Because I am sincerely interested in the ideas and offerings of (Name of Company), I hope that the enclosed information will communicate the significant connection between my abilities and the qualifications desired for the position of (Name of Position).

To supplement the descriptions on my resume, I encourage you to contact the professional references listed at the end of my resume for personal accounts of my abilities and successful previous experiences. In addition, if you have any questions, or if you would like more details about the services I could offer your company, please feel free to contact me at any time; I welcome the opportunity to speak with you in person. I appreciate your time and consideration.

Letter #1:

I appreciated the opportunity to get acquainted with you at the spring linguistics conference in Springfield. Thank you for sending me a copy of your recent paper.

Recent financial problems in our state are resulting in the board of regents' elimination of programs they consider to be too costly. It appears that our department will be severely affected, so I am looking for another position in linguistic theory. I have a good publication record in phonology and can teach both graduate and undergraduate classes in phonology and general linguistics. During the past five years I have chaired seven doctoral and ten master's committees. I believe I can make a valuable contribution to any linguistics program.

I am enclosing a copy of my resume for your information. If you become aware of any positions for which I may apply, I would sincerely appreciate a note, call, or e-mail message.

Letter #2:

My name is John Doe, and we met in Eric Johnson' office last January. At that time you mentioned that you worked in the legal department at Springfield Associates. I am an attorney at Doe & Doe in Centerville, and am planning to make a change. Most of my legal experience is in banking and finance, but I would like to branch out into environmental law.

I graduated from Centerville University College of Law and was the case notes editor of the Law Journal. I took three courses in environmental law, and did my clerkship with a law firm specializing in environmental issues. Would you mind giving me suggestions about who I could contact in Springfield? I am tied to the general area of Springfield or Centerville for the present as my wife is completing her degree in business. If you run across anything interesting, I would greatly appreciate a call at 555-5555.

Letter #3:

It was a pleasure to see you at the Arts in Industry conference in Springfield last August. You may recall I was considering changing positions then. Well, as of November 1, I am a free agent. My search for a good position in graphic design is fully under way.

For the last four years I have managed the art department at Doe's here in Springfield, but that department received severe cuts under the new ownership. Most of my experience has been in retail print advertising, but my degree is oriented toward events and promotions in many media, including television.

I would certainly appreciate any leads you might be able to provide me with in this search. I do have the advantage of being flexible and mobile, within reason. I would appreciate it if you could briefly review my enclosed resume. Do not hesitate to send something my way that you find worthwhile. If anything comes up, please give me a ring at 555-5555. It will be good to talk to you again.

Letter #4:

You were kind enough to praise my presentation on Food Safety at the Public Health Conference in Springfield last June. I particularly appreciated the suggestions you made about the overhead slides I was using.

After six years of working in public health education for the Springfield Health Department, I will be moving to Centerville some time within the next few months. I would like to find a similar position there. I particularly enjoy teaching and would like to continue working directly with the public, rather than in a laboratory.

You are so much better acquainted with Centerville than I am, and I hope you would not mind letting me know if any suitable opportunities arise. My number is 555-5555. I would be happy to send you a copy of my resume to give you a better idea of my qualifications and experience.

Letter #5:

I am seeking employment in the computer programming field and understand that you have valuable resources that could assist me. I admire your personal achievements in this company, which has grown impressively in the last few years under your leadership. With your current standing and prestige, I hope that you may have connections that you would be willing to use to help me get a foot in the door of any local company requiring someone with my credentials.

I have more than adequate computer programming experience behind me, and am ready to take my career to a higher level. Any guidance or advice you can offer me would be greatly appreciated. I am hoping that you might be able to direct me to leaders in companies that have the type of position open that I am seeking. I know that your opinion in the industry is valued and that your personal recommendation could help me get an interview for a position that is rewarding now, but also has potential for future advancement.

Thank you in advance for your time and possible assistance. I look forward to hearing from you soon. Please contact me at your convenience either by phone (555-5555) or by e-mail (John@Doe.com).

Letter #6:

After talking with you the other day, it became clear that, of all my contacts, you possess the widest and most informed perspective on the (Name of Industry) world, and so I'm writing today to request your insight and possible assistance in my search for work as a (Name of Position).

As you know, I've already achieved success in similar positions and have acquired a thorough understanding of the day-to-day responsibilities and subtle dynamics of the job. In light of these experiences and my abilities, I'm wondering if you would be willing to assist me in identifying relevant places to search or particular opportunities to pursue. I would greatly appreciate the benefit of your perspective. Please let me know if there's a good time either to reach you by phone or to stop by your office.

Letter #7:

Although some time has passed since we last corresponded, I think often of our engaging and fruitful conversations about the (Name of Industry) world. I particularly recall the breadth and insight of your perspective, and as I am now looking for new opportunities within the industry, I am writing in the hope that you can offer some guidance.

You already know a good deal about my abilities, but to refresh your memory of my previous work experience and to provide information about my more recent pursuits, I have enclosed my resume with this letter. I am currently searching for a position as (Name of Position). If you have any suggestions about directions for my job search or about particularly fitting opportunities, I would greatly appreciate hearing from you. I am available to call or stop by your office most days during the week. Please let me know a convenient time for you.

Thank you for your valuable guidance in this matter.

Letter #1:
In response to your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).

As my resume demonstrates, my previous work experiences have enabled me to gain a deep and diverse understanding of the mindset and skills needed to succeed as a (Name of Position). These experiences, combined with my ability to adapt to a wide variety of circumstances and to manage many responsibilities while nurturing necessary lines of communication with others, make me a very suitable candidate for your open position.

If this possibility interests you, I would welcome the opportunity to discuss the matter further. Please feel free to contact me at any time; I am available for a phone conversation or office visit most days during the week. Thank you very much for your time and consideration.

Letter #2:
Thank you for faxing me the job description for the Springfield City auditor position. I am enclosing a brief resume outlining my experience in both business and city planning.

I have had significant experience with budgets at the state level and understand both state and federal regulations. I have good communication skills and can work well with the public. I believe I can make a significant contribution to the efficiency and security of the city's financial dealings. I look forward to your response.

Letter #3:
I am applying for the technical writing position that your firm advertised in the local newspaper and have attached my resume. I have been writing for over 10 years in both contract and salaried positions in the computer industry. Writing has always brought me great satisfaction. I look forward to an opportunity to meet with you to introduce myself and discuss my qualifications.

Letter #4:
I am submitting my resume for consideration for the position of High-Rise Operations Manager, as advertised on the Doe Employment Hotline. My experience on the Springfield Tower crew has taught me the proper balance of respect and efficiency necessary for operating repair and cleaning equipment 50 or 60 stories above the earth. I am looking forward to meeting with you to discuss my potential leadership of your high-rise crew. I will follow up this letter with a telephone call within the week.

Letter #5:
I appreciated the time you spent on the phone with me earlier today discussing the zookeeper position. Enclosed is a copy of my current resume, which you requested. I have always enjoyed working with animals, and although my formal education does not entirely reflect this interest, I spent all my summers throughout high school and college working for veterinary surgeons. I worked for four years in an urban, small animal practice, and three years on a large dairy farm. I am eager and quick to learn and, once I have been shown what to do, can work without supervision.

Thank you again for agreeing to look at my resume. I look forward to meeting you.

Letter #6:
A friend who works at the Springfield branch told me that you are seeking to fill the position of Consumer Loan Processing Manager. As my enclosed resume indicates, I have had considerable experience in processing a variety of consumer and real estate loans.

In my previous position, I processed and documented appraisals, titles, flood certifications and insurance after, of course, verifying each client's income. I have been involved in numerous real estate and consumer loans, and often resolved credit issues that could have been potential deal breakers. In the process, I have developed substantial telephone and interpersonal skills and am now proficient in closing successful transactions with satisfied customers.

To stay current in my field, I have become proficient in using the Internet and email to process and send various loan-related transfers and attachments. Of necessity, I have developed a typing speed that exceeds 80 wpm. As would be expected, I have excellent PC skills and can operate Word and Excel. In the past year, I have also created several motivational Power Point Presentations for our team members.

My current expertise and future potential should help me stand out as the candidate who could most adequately fill the position that is now open in your loan department. I am confident that I can be a valuable asset to XYZ Bank Corporation as the Consumer Loan Processing Manager.

I would appreciate the opportunity to meet with you to discuss my qualifications and experience. If agreeable to you, have your secretary call me at 555-5555 and we can set up an interview at your earliest convenience.

Letter #7:
I am writing in response to last Sunday's ad for the Regional Sales Manager position in your Account Development Group. As this position involves increasing your classified ad clientele by improving sales presentations, I believe that I am the "dynamic person" with the "recent experience" you are looking for.

As a Sales Associate for a modest newspaper organization in Denver, I developed and maintained client relationships for five successful years. During that time, the newspaper enjoyed a large volume of repeat business involving accounts of all sizes. In this position I was able to develop excellent sales presentation skills, and found the challenge of winning the trust and business of new clients an especially rewarding experience.

More recently, as Assistant Sales Manager in a somewhat larger organization, I helped to bolster the low profit margin by streamlining and updating the company's sales presentations. After they implemented an employee development seminar based on my guidelines, account sales increased substantially, leading to a new customer increase of 21 percent. In the following fiscal year, this new clientele generated more than $150,000 in additional revenue.

I believe my ample experience, innovative ideas, and effective interpersonal skills would make me a desirable addition to the Newspaper Enterprise Company. I would welcome the opportunity to help Newspaper Enterprise Company achieve its full potential.

I would appreciate the opportunity to talk with you in person concerning the advertised position. I am available for an interview any weekday morning. If you are agreeable, please have your secretary call me and we can set up an appointment. I have enclosed my current resume and will be happy to supply you with two letters of recommendation as well.

Letter #8:
My friend, Jane Doe, who is a teller in your Springfield branch, told me that you are looking for a Consumer Loan Processing Specialist. As my enclosed resume shows, I have had considerable experience in processing real estate and consumer loans.

With my previous employers, I have requested and handled all aspects of processing and documenting appraisals, titles, flood certifications and insurance as well as verifying income. Because of my well-developed human relations and communications abilities, I have successfully processed many real estate and consumer loans and successfully resolved a variety of loan problems. My customer service and detail orientation skills will enable me to meet the customer's needs at XYZ Bank Corporation as well. In addition, my typing speed is over 60 wpm with 99 percent accuracy. I have excellent PC skills and can operate Word and Excel.

I would like to talk with you about my loan processing experiences and describe how I can assist XYZ Bank Corporation with their consumer and real estate loans.

Please call me at 555-5555 so we can plan a time to talk about the position. I will call your office in a few days if I have not heard from you by then.

Letter #9:
The purpose of my letter is to let you know of my strong interest in the Project Manager position that you advertised in the San Jose Mercury News on Sunday.

As you can see from my enclosed resume, my experience and qualifications closely match the advertised requirements. I feel my outstanding work experience and excellent educational credentials qualify me for the position. At a previous employer, I accomplished the following:

* Created, developed and implemented a new project tracking system that reduced work load by 23 percent, saving more than $145,000 in operating expenses.

* Reduced expenses by $278,000 in six months by modifying the manufacturing process, which also significantly improved employee productivity.

Five years ago, I received my MBA from Duke University, Magna Cum Laude with a 3.96/4.0 GPA. I was recognized as being first in the graduating class.

I would very much appreciate talking with you about how I can assist you in improving your operations and reducing expenses. I will call you in a few days to follow-up and answer any questions you may have.

Letter #10:
I would like to be considered for the Senior Treasury Analyst position that you are advertising in the Cincinnati Herald. If you look over my enclosed resume, you will see that I have earned an MBA as well as a CPA. I believe this training, coupled with 10 years of experience in accounting and finance, fully qualifies me to fill this position.

I have worked in several large banking organizations where I have conducted various independent financial analysis projects. I am proficient in using GAAP and Excel, and have developed excellent organizational skills as well. For example, in my last position I modified several procedures, which significantly reduced the analysis time previously spent on company projects. Within eight months, this enabled my employer to save over $200,000 in operating expenses. I was subsequently named "Employee of the Year" and received a $5,000 bonus check at the annual banquet.

I would like to discuss my qualifications with you in person because I believe I can assist ABC Bank in reaching its analysis objectives. I will call next week to see if I can set up an interview with you at your convenience.

Letter #11:
I saw your ad for an experienced sewing machine operator in the Springfield Times and would like to be considered for this position.

I have enjoyed sewing for family and friends for many years. Three years ago, I entered the workforce and joined the sewing team at Durable Luggage Company. My experience on the Juki Industrial machine includes sewing all sizes of luggage together, vinyl as well as canvas.

I have also gained experience sewing vinyl and leather upholstery. Last year, my employer received an order from a furniture manufacturing company that provided us with a lot of upholstery work for several months. Unfortunately, the company is now sending a lot of their work to India because of increasing labor costs here and I need to look for a new job.

My employer has also used some of my ideas and designs. For example, I recommended that the sewing process at Durable Luggage Company be slightly modified. By sewing the inside flaps first and changing the order of how the bag's components are attached to each other, the company was able to streamline the luggage manufacturing process. Because of this change, the company's productivity rate increased by 12 percent and I earned the "Outstanding Employee Award," which included a bonus check for $500.

I believe that I am well-qualified to be a sewing machine operator at Doe Luggage Company. Please look over my enclosed resume for more details. My phone number is 555-5555. I will call your office in a few days to see if I can set up an interview with you at that time.

Letter #12:
I am very interested in the administrative position that is presently available in your company. After learning about the duties associated with this position, I am confident that I can meet your needs. My skills in this area are strong, as are my educational background and experience. Allow me to discuss this with you, and you will discover a dedicated and competent professional who will work hard to benefit your company.

Please review the enclose resume, as it outlines my qualifications in further detail. By examining it you will find that my educational achievements and past employment accomplishments are more than adequate. You will also see that I can bring an impressive range of skills to this position.

I would appreciate the opportunity to provide you with additional information or answer any questions you may have. Perhaps we can set a time to meet in person to discuss the possibilities of allowing me to fill this position. Thank you in advance; I look forward to hearing from you soon.

Letter #13:
Having recently come across your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).

As you will notice when reviewing my resume, the advanced skills and conceptual understanding acquired through coursework and challenging practicums during my studies equip me to adapt and thrive within many circumstances. Although I haven't yet acquired extensive on-the-job experience, given the strength of my academic record and my successful previous employment within other industries and positions, I am confident that I could perform excellently as a (Name of Position) for (Name of Company).

If this possibility interests you, please contact me at your earliest convenience to set up a phone conversation or interview. I welcome the opportunity to learn more about the position and to discuss my abilities in greater detail. Thank you for your time and consideration.

Letter #14:
I learned about this (name of position) position from (name of contact), who recommended that I apply. Through my previous job experience, I have approximately (number) years of (field) experience, from which I have gained many of the skills you are looking for.

I am interested in applying for this position because (company) sounds like an enjoyable place to work, and I think I would enjoy the work I would do there. My experience in previous positions has provided me with the essential skills needed for this position, and I believe I can also add not only my experience, but my warm personality to the work environment.

I look forward to hearing from you. I am available for an interview at your convenience and can be reached at (phone number). Thank you so much for your time.

Letter #15:
I am responding to your ad in the Thursday Tribune for a marketing director.

I have had 10 years of experience in marketing, and am currently employed as the director of Stevens Marketing, a niche specialist with 40 employees. I have had extensive experience in writing ad copy, a skill that you specified in your advertisement. I am now in a position to take on greater responsibilities.

I have followed the growth of Doe Incorporated, and I would appreciate being associated with such a fine organization.

Please review my enclosed resume. I will contact your office next week in the hope of making an appointment to discuss a position with Doe Incorporated.

Letter #16:
John Doe, our mutual associate, explained that you are interested in a Sales Executive to take City Food Service to new heights. I have enclosed my resume with the hope that we can meet to discuss my application for that position.

You will find that my performance at Regional Foods Incorporated contributed substantially to their millions of dollars in revenue. I would be just as dedicated to building your organization's sales.

Please note a few key items on my resume:

*(list key achievements)

Of course, what my resume cannot convey is my enthusiasm for food service sales and helping to build a company. The people I have listed as references will endorse me as honest and hard working.

May I please request an interview at your convenience to discuss how I can make a lasting contribution to City Food Service? I will contact you next week to schedule a time.

Letter #17:
RE: ACCOUNTANT POSITION LISTED IN THE DAILY EXAMINER

Please accept my application for the accountant position that was advertised in this week's Daily Examiner.

As you will note in my enclosed resume, I have worked as the assistant accountant for City Enterprises for the last two years. Before that, I attended City University and subsequently earned my CPA license.

I feel very qualified to fill your accountant position and would like to arrange an interview at your earliest convenience.

Thank you.

Letter #18:
RE: FOLLOW-UP REQUEST FOR EMPLOYMENT AT DOE RESOURCES

Thank you for taking time to talk with me on the telephone yesterday. I appreciated your answering my questions about positions in your company.

Per your request, I am forwarding you a copy of my resume. I think you will agree that I have many of the skills you are looking for. What a resume cannot express is the pride I take in my resourcefulness and being a creative problem solver. I also believe my experience at City Corporation would make me a valuable member of the Doe Resources team.

I would like to schedule a meeting to speak with you in person about how my skills could benefit Doe Resources. I can be reached at 555-5555. I look forward to hearing from you soon.

Thank you.

Letter #19:
I am interested in the night security position advertised in the City Examiner on March 29.

I have enclosed a resume outlining my background and showing my potential as an employee within your organization. My security background spans eight years and two positions: City Bank and City Correctional Facility. I am a graduate of City College, where I earned my (name) degree. You will see that my list of references includes (name prominent people).

I look forward to meeting you in an interview to discuss my qualifications and the position. I may be reached at 555-5555.

Thank you.

Letter #20:
RE: APPLICATION FOR EMPLOYMENT WITHIN DOE FILMS

I became acquainted with Doe Films while I was doing film editing for our mutual colleague, (name). With the hope that you will be interested in my skills and background, I have enclosed my resume.

I would appreciate meeting with you to discuss your company's needs and potential employment opportunities. I believe my experience would be valuable to you.

I will call your office next week to request a mutually convenient time for an appointment. Or I can be reached at 555-5555.

Thank you.

Letter #1:
While currently searching for a challenging opportunity working as a (Name of Position), I have been researching for information about the strongest (Name of Industry) companies in the region. Your organization is by far the most fascinating and attractive group.

I am writing today, therefore, to express my excitement about the purpose and practice of (Name of Company) and my sincere interest to learn of employment opportunities for which I might apply. As the enclosed resume demonstrates, my experiences and abilities make me highly compatible with the culture and direction of your company, and so I would greatly appreciate being notified about any suitable opportunities.

If you have any questions, of if you would like to discuss further the talents I could offer, I would warmly welcome the opportunity to speak with you in person or over the phone. Please feel free to contact me at any time.

Letter #2:
I am interested in a position as a technical writer and editor for Doe Electronics. I hope my enclosed resume will be of interest to you.

I graduated from Doe University in 2005 with a major in English and a minor in Electrical Engineering, an admittedly unlikely combination. Still, it has served me well. I have been able to bridge the communications gap between technicians and the general public, not only in writing readable manuals, but also in writing successful advertising copy. I hope to hear from you after you have had a chance to review my resume.

Letter #3:
Although you may have a fully staffed sales force at Doe Pharmaceuticals, I believe that my background will interest you. After completing an undergraduate degree in chemistry at Springfield University, I worked in the lab at Springfield Hospital, having frequent contact with staff physicians. Later I worked for Johnson Pharmaceuticals in Research and Development, which gave me a solid background in drug interaction and chemical composition.

In addition, my position as President of the Springfield Chamber of Commerce has allowed me to use my leadership and sales abilities. Please take a careful look at my resume. I know I could be an asset to your company. Call me at 555-5555, if you would like to know more.

Letter #4:
I am interested in being considered for a position in sales and marketing management. Your recent partnership with Doe Corporation brings unlimited opportunities for the new millennium. I would like to help you capitalize on those opportunities by effectively leading a sales force to increase your revenues. As a seasoned sales professional with an extensive understanding of the communications and PC markets and a track record of success, I offer you the following:

- Ten years in telecommunications; four years in wireless

- Excellent sales and marketing skills

- Superior oral and written skills

- Refined interpersonal skills

- Public speaking and effective motivational skills for large audiences

- Sales management experience both in the field and at the corporate level

- Technical skills, including PC hardware and software, Internet, and e-mail

- Enthusiasm, loyalty, integrity, motivation, and good judgment

My future is filled with optimism and a sincere desire to prosper. I propose to share my wealth of knowledge and experience as your next sales manager as Doe prepares for explosive growth. I can relocate almost immediately.

Thank you for your time and consideration. I will contact you shortly to discuss this opportunity in greater depth.

Letter #5:
I am a senior electrical engineering student at Springfield University and will be graduating there in May. I am writing you now to inquire about possible summer employment opportunities at Doe Electronics.

I have successfully completed various courses in computer programming and computer applications. This training has provided me with the qualifications necessary to produce electronic controls for all cutting edge automotive applications. I am familiar with Motorola HC11 controllers as well as their application in embedded systems. In a few short weeks, my training will be completed and I will be ready to implement my skills and training in a challenging position in electrical engineering. I feel I could make a valuable contribution to the automotive applications department at Doe Electronics.

I understand that you will be representing Doe Electronics with a booth at Springfield University's career fair on March 19th. I would appreciate the opportunity to meet with you at that time to discuss my qualifications and answer any questions you might have. If you would like to contact me before then, please call me at (555) 555-5555.

I have enclosed my resume for your review.

Letter #6:
I am writing to inquire about employment opportunities with your company. I have been looking into several job opportunities in this field and am impressed with what your company has to offer. I possess a full range of capabilities that I could bring to your organization. My education and prior work experience have adequately prepared me for the demands of several positions in the administrative assistant field. I am a dedicated professional who is eager to take on new challenges and responsibilities, and I am confident that I have the qualifications necessary to make a valuable contribution to your organization.

I would appreciate it if you would contact me regarding any job openings you currently have or will have in the near future. I would be more than happy to submit a resume and/or meet with you in person. Please feel free to reach me either by phone (555-5555) or by e-mail (Jane@Doe.com). Thank you for your time and consideration. I look forward to hearing from you soon.

Letter #7:
Having recently graduated from my studies, during which I acquired strong theoretical and practical abilities as a (Name of Position), I am currently seeking a challenging position in a local (Name of Industry) company where I could use my energy and talents to contribute to the company's quality and growth. Since (Name of Company) is highest on my list of exciting local endeavors, I am writing today to inquire about possible employment opportunities.

To demonstrate my unique skills and potentials, I have enclosed my resume for your review. If possible, I would greatly appreciate the opportunity to speak with you in person to express my sincere interest and to further detail the valuable skills and qualities I could offer to your company.

I look forward to hearing from you. Thank you for your time and consideration.

Letter #8:
My purpose in writing is to apply for the marketing position that Doe Medical Supply posted on its web site. John Doe, in your sales department, also encouraged me to apply.

Your list of desired qualifications includes a background in foreign language to work with Doe's international clientele. I speak fluent Spanish and German, two of your prime markets. In addition, working at City Pharmaceutical over the last three years has given me valuable experience in the medical supply industry. I am ready to further develop my marketing skills at Doe Medical Supply.

I look forward to an opportunity to discuss this marketing position. I will contact your office next week to set up a convenient time for an interview. Thank you for your time and consideration.

Letter #1:
According to the notes I took during my six-month review, I was entitled to a raise last pay period, provided I brought in the Doe account, and I have done so. Doe Inc. signed a contract for services on March 1. Accordingly, I am requesting the salary raise promised in my interview. Thank you for considering my request.

Letter #2:
Since I joined the development team six months ago, we have raised over $200,000 in donations. I believe that I have proved myself a valuable addition to the team, and I would like to meet with you about being promoted to assistant department head when John leaves next month. I appreciate your consideration of this request.

Letter #3:
As you may recall, I was working on my Master's degree when I joined the company six months ago. You mentioned at the time that I would qualify for a salary increase as soon as I had earned the degree. Well, I am delighted to inform you that I have now completed the degree. I therefore request that you proceed with the raise as we discussed.

I look forward to receiving your response.

Letter #4:
Since John Doe left the company three months ago, I have been acting as temporary night supervisor. I feel that I have done the job well, and am ready to take on these responsibilities permanently.

I would appreciate your looking over my records, and trust that you will agree that I merit the promotion and associated raise in salary. Thank you for your consideration.

Letter #5:
I have been employed by your company for over three years now, and I am sure you would agree that I have become a valuable asset in the computer programming department. During my tenure here, I have provided you with unwavering loyalty and have been committed to working above and beyond the responsibilities of my position. I have also used the full range of my capabilities to help make your organization the successful enterprise it is today. My professionalism is above reproach and my performance record speaks for itself. Routinely, I have taken the initiative to seek out additional work assignments, and you have always been able to count on me to get the job done right.

With that being said, I want to take this opportunity to request a promotion and its accompanying raise. I believe I have proven myself to be a loyal and dependable employee who really deserves a promotion and a raise. The financial compensation and greater challenges this would provide would make me feel that I have made an important advancement in my career. I know that you will understand that if you allow me the opportunity to spread my wings beyond my present boundaries, I can provide even greater service to this company.

I ask you to seriously consider my request. I suggest that we sit down together and discuss the matter further. That way we could examine how granting this request would not only benefit me personally, but the company's success and financial growth as well.

Letter #1:
Thank you for extending me the offer of employment as the Director of Human Resources for the Doe Company. The opportunity to talk to you and the other executives has been enlightening and enjoyable. The company's growth plans are exciting and challenging.

After considerable thought, I am concerned about the salary you offered. It is lower than I anticipated. Since I have had extensive experience in all aspects of the Human Resource functions (technical recruiting, compensation, employee relations, benefits administration, employment and organizational development), I feel I will be a great asset to you. My thorough knowledge of the numerous federal and state laws and regulations which affect the company will also aid you.

I do want to accept this position but feel that we need to discuss the salary further. I will call in a few days to set up an appointment with you.

Thank you again for the offer. I am sure we can reach an agreement.

Letter #2:
I appreciate your offering me the position of Section Head of Shipping at Doe. I look forward to working with you.

Unfortunately the salary you offered me is lower than I feel I can accept. I have had eight years of experience in Shipping during which I completely redesigned my current employer's shipping process. This saved over $200,000 in the past two years. I am confident that I can achieve significant savings for Doe with no loss of efficiency. Under these circumstances I feel that your salary offer should be increased by 10%.

I am sure that we can come to a mutually satisfactory arrangement. I will be in Springfield next Wednesday and would like to meet with you to discuss this. I will call to arrange a time for us to meet.

Letter #3:
I was delighted to receive your offer of a position as office manager at Doe. I was very impressed by the friendly yet professional attitude of all the staff and I look forward to joining your team.

I regret to say that I was disappointed by the salary you offered. Although I have been out of the work force for some years, I feel I am worth more than an entry-level salary. I have worked extensively on a volunteer basis on the school and community level and have held several responsible positions during this time. These include City PTA President, School Carnival Chair for two years, and Fund-raising Chair for the new library. I feel that this experience should qualify me for a salary of $30,000 per year.

I work well with people and am able to motivate those who work under my direction. I am sure that these skills will be very valuable to Doe. I would like to discuss this with you further and will call to set up an appointment.

Letter #4:
Thank you for extending me the position of sales representative. I am eager to become a part of your sales team and have the opportunity to work toward making a real contribution in this company. Armed with an array of qualifications, I am sure that I will be able to fulfill all required duties and obligations. Please know that I am ready to give my best efforts to this position.

As I stated in my application and in our interview, I am flexible in considering offers regarding the terms of my employment. I have evaluated your current offer, however, and feel that further negotiations are necessary. I propose that we take another look at the salary you offered me in order for you to better take into account my skills, education, and experience.

I am greatly interested in working for your company, as I believe this position will help me develop my current strengths and capabilities, as well as develop new ones. I look forward to developing a long-term relationship with your organization, but I require a salary that is in harmony with my credentials and sufficient to meet my personal needs. Let us get together and reconsider your offer. I am confident that we can reach a figure that is satisfactory to both of us.

Letter #1:
Thank you for offering me the position of Director of Engineering for Doe. I would be delighted to affiliate myself with such a dynamic and innovative company.

When we discussed the position, you mentioned the opportunities for profit-sharing and stock options. Participating in these is very important to me but I did not see any mention of them in your offer. I need to know if these are available to me as a member of your management team.

I would appreciate hearing from you regarding this, but in any case I will call you early next week. I look forward to getting this resolved and joining your team.

Letter #2:
I was pleased to receive your offer of a position at Doe. I have wanted to work for your company for some time.

I will be able to start work on August 1, as you requested in your letter, but my daughter will be undergoing major surgery in the middle of August, and I will need to take ten days off work. I can either start work on the first of September or, if you prefer, I could take ten days leave in August. I am happy to accept all the other conditions as outlined in your letter.

I will call on Friday to discuss my starting date. I am very much looking forward to seeing you again and to meeting my co-workers.

Letter #3:
Thank you for offering me a position with Doe. I am excited to work for such an outstanding company and look forward to making my own contribution.

When I asked about tuition benefits at the interview, you offered to find out if I would be eligible to receive them. Since I am already two semesters into my degree, I am anxious to know whether I qualify. I am confident that my completing my MBA will be of real benefit to the company. Please let me know about this as soon as possible. I will try to call you on Friday, June 3.

Letter #4:
I want to thank you for offering me the position of computer specialist with your company. I am eager to get started and learn the responsibilities of the work projects. With the qualifications I have to offer, I am confident I will be able to make a meaningful contribution.

Overall, I am pleased with the conditions we have already discussed. However, I feel that further negotiations are needed regarding certain conditions of my employment. If we come to the negotiating table prepared to listen to each other's recommendations with open minds, I am confident that we can reach a mutual agreement in a short amount of time.

Once again, I want to thank you for offering me this position. I know that this will be a great career move for me, and I just want to make sure that I clearly understand the details of my responsibilities and duties before my employment begins. I believe that negotiating the conditions of my employment now will make my transition smoother into your company. I look forward to meeting with you in person soon, so that we may initiate this process without delay.

Letter #1:
In memory of my deceased grandfather, John Doe, our family wishes to donate $20,000 toward the building of your new library.

Throughout his years, Grandfather stressed the importance of education and reading to all of his children and grandchildren. We feel that this is what he would have wanted us to do with the money that he left for charity.

Thank you for helping us honor his memory in this way. Best wishes to you as you complete the building.

Letter #2:
In the name of the Doe family, I am pleased to send a check for $500 payable to the March of Dimes. Two years ago the March of Dimes came to our family's assistance, and we appreciated it very much indeed. Now we want to help another family, as we were helped.

Letter #3:
We have learned that your daughter, Jane, requires a kidney transplant and we want to help. Please accept the enclosed $l,000 check to help with her medical bills. We wish it could be more. We extend our best wishes for a successful surgery.

Letter #4:
In memory of my mother, I would like to contribute $1,000 a year to set up the Jane Doe Memorial scholarship fund for needy undergraduate students. Although my mother completed only one year of college, she emphasized the value of a good education to her nine children. Many of us have gone on to obtain advanced degrees. She would be happy to sponsor a student in financial need so he or she could complete a college degree. Thank you for honoring my request to set up this fund.

Letter #5:
Attached you will find a check made payable to your organization. I admire your work in the community and your diligent efforts to improve the world around us. I am honored to present you with this contribution and hope that it will help provide you with the resources you need to continue your endeavors.

I know that your organization goes above and beyond the call of duty. You represent all that is good, wholesome, ethical, and moral in a fund-raising organization. You can be assured that your efforts are greatly appreciated not only by me but by most members of this community. I look forward to seeing the continued progress you will make in the near future.

Letter #6:
After recently hearing about (Name of Organization), I spent some time researching the concept and purpose driving the organization, and I found myself deeply connected to your cause. You are addressing real problems in our society, and because I admire the integrity and efficiency with which you use your resources to establish services and directly support your target populations, I am writing today to express my support of your pursuit in the form of a monetary donation. Thank you for your courage and vision. Please keep up the good work.

Letter #7:
The services provided by your organization are valuable and necessary in our present day circumstances. When I think of all the people you have helped already, and when I think of the vast number of people still in need, I feel not only deeply grateful for your courage and vision, but also strongly compelled to help support your good cause. Although the enclosed donation is, of necessity, not as expansive as my emotional and intellectual support, I hope it provides at least a small amount of assistance toward the continuation of your services.

Again, thank you for all that you do.